Privacy Statement

USAID Development and Inclusive Scholarship Program Trust Center

The USAID Development and Inclusive Scholarship Program (the USAID Development and Inclusive Scholarship Program) is committed to the preservation of privacy and the integrity of personal data of people engaging with the USAID Development and Inclusive Scholarship Program. The USAID Development and Inclusive Scholarship Program strives to comply with applicable data protection laws and is continuously improving its data protection policies and procedures. The USAID Development and Inclusive Scholarship Program welcomes your feedback through the Data Subject Request Portal.

USAID Development and Inclusive Scholarship Program Privacy Statement

The USAID Development and Inclusive Scholarship Program’s Privacy Statement is designed to provide transparency into our privacy practices and principles in a way that people can navigate, read, and understand.

Please read the USAID Development and Inclusive Scholarship Program Privacy Statement carefully as it details the ways in which the USAID Development and Inclusive Scholarship Program may process your personal data. Please note that what data the USAID Development and Inclusive Scholarship Program processes and how that data is processed may vary by program and/or by your engagement with the USAID Development and Inclusive Scholarship Program. This statement does not apply to how third parties define personal data or how they process it. The USAID Development and Inclusive Scholarship Program encourages you to read third-party privacy statements and know your privacy rights before interacting with them.

Effective Date
March 1, 2024

Note on Changes to This Statement

The USAID Development and Inclusive Scholarship Program reserves the right to change this Statement and relevant policies or procedures at any time without notice to you. If you continue to engage with the USAID Development and Inclusive Scholarship Program including accessing or using the USAID Development and Inclusive Scholarship Program Websites after this Statement has changed, the USAID Development and Inclusive Scholarship Program considers you to have accepted any changes made. The USAID Development and Inclusive Scholarship Program keeps this Statement up to date on this website, where it is available and accessible to the public. The USAID Development and Inclusive Scholarship Program recommends revisiting and reviewing this Statement regularly to ensure that you understand how the USAID Development and Inclusive Scholarship Program may be processing your personal data.

Definitions

• USAID Development and Inclusive Scholarship Program
• The USAID Development and Inclusive Scholarship Program Websites refers to websites managed by the USAID Development and Inclusive Scholarship Program on behalf of its own operations or sponsors.
• Data Controller refers to the entity that determines the purposes and means of processing personal data.
• Data Processor refers to the entity that processes personal data on behalf of the Data Controller.
• Minor refers to people under the age of 18.
• Parent means a minor’s parent, legal guardian, or caregiver.
• People means identifiable, natural persons.
• Personal Data means any information relating to an identified or identifiable natural person (data subject); an identifiable natural person is one who can be identified, directly or indirectly, in particular by reference to an identifier such as a name, an identification number, location data, an online identifier or to one or more factors specific to the physical, physiological, genetic, mental, economic, cultural or social identity of that natural person.
• PII, also known as Personally Identifiable Information, refers to any information that can be used to identify a distinct person’s identity.
• To Process or Processing means receiving, sending, storing, referencing, accessing, or otherwise using Personal Data in any way that falls under the scope of applicable data protection laws and regulations, including any relevant international, state, or local laws.

What is the basis upon which the USAID Development and Inclusive Scholarship Program processes personal data?

The USAID Development and Inclusive Scholarship Program processes personal data based on consent and contractual agreements. The USAID Development and Inclusive Scholarship Program also processes personal data based on pursuing the USAID Development and Inclusive Scholarship Program’s legitimate interests or the legitimate interests of others. Provided that the legitimate interests below are not overridden by the data protection rights of people who are engaging with the USAID Development and Inclusive Scholarship Program, personal data may be processed:

• when applying for an the USAID Development and Inclusive Scholarship Program-managed program,
• when entering or carrying out a contract with you and/or a program sponsor to administer a program,
• when entering or carrying out a contract with you to provide a service to the USAID Development and Inclusive Scholarship Program or for the USAID Development and Inclusive Scholarship Program to provide a service to you,
• when entering or carrying out an employment relationship with you,
• when investigating any complaints received from you or from others, about us, or our service providers, or
• in connection with legal claims, compliance, regulatory and investigative purposes as necessary (including disclosure of such information in connection with legal process or litigation).

Confidentiality and Data Access Controls

Your personal data processed under this Statement is shared with respective personnel on a need-to-know basis and/or as necessary to provide the services you requested.

Data Security and Incident Response

The USAID Development and Inclusive Scholarship Program has designed security procedures to ensure the security, integrity, and privacy of your personal data against unauthorized access or unauthorized alteration, disclosure, or destruction. The USAID Development and Inclusive Scholarship Program uses reasonable security controls for handling all categories of personal data, including sensitive personal data. The USAID Development and Inclusive Scholarship Program updates and tests systems and processes on a routine basis. These measures and requirements are compliant with the guidelines set forth under applicable laws.

If the USAID Development and Inclusive Scholarship Program discovers a security incident that impacts personal data, the USAID Development and Inclusive Scholarship Program has dedicated people, processes, and technology in place to investigate, analyze and execute appropriate response actions and remediation. The USAID Development and Inclusive Scholarship Program analyzes these facts – in the context of applicable laws, regulations, contractual obligations, and the USAID Development and Inclusive Scholarship Program’s commitment to data protection – to determine whether incident notification is required for affected individuals, or other relevant parties such as sponsors or regulators. The USAID Development and Inclusive Scholarship Program will comply with all applicable laws that require security incident notification without undue delay.

While the USAID Development and Inclusive Scholarship Program undertakes reasonable efforts to prevent unauthorized access, alteration, disclosure, or destruction to personal data, the USAID Development and Inclusive Scholarship Program cannot ensure or warrant the security of data you transmit to the USAID Development and Inclusive Scholarship Program, data provided online, or data stored by the USAID Development and Inclusive Scholarship Program or our service providers. Personal data is submitted at your own risk. The USAID Development and Inclusive Scholarship Program is not liable for disclosures of your personal data due to errors in transmission or the acts of our service providers or other third parties, which means that you accept all risks associated with any data transmission and Internet usage, including the risk that your personal data may be intercepted in-transit.

Data Storage and Retention

Your personal data is stored by the USAID Development and Inclusive Scholarship Program on its servers and on the servers of cloud-based, third-party hosting and service providers with whom the USAID Development and Inclusive Scholarship Program engages.

The USAID Development and Inclusive Scholarship Program retains personal data for as long as necessary for the purposes described in this Statement. The period for which the USAID Development and Inclusive Scholarship Program retains personal data is determined by the type of data, the data subject type to whom the data relates, and the purposes for which the data was processed.

The length for which the USAID Development and Inclusive Scholarship Program retains personal data is further determined by applicable legal and regulatory requirements, contractual obligations, purposes of safety, security, and fraud prevention, or by issues relating to an unresolved claim or dispute.

The USAID Development and Inclusive Scholarship Program will save your personal data under the following circumstances:

• for as long as it is necessary and relevant to perform the purposes for which the data was processed, depending on the legal basis for which that data was processed,
• until the USAID Development and Inclusive Scholarship Program has no further legitimate interest in the data and/or a claim may be made in relation to the USAID Development and Inclusive Scholarship Program’s professional relationship with you,
• until you withdraw your consent OR
• where legal/regulatory obligations mandate that the USAID Development and Inclusive Scholarship Program retain your personal data.

The USAID Development and Inclusive Scholarship Program may retain some or all personal data for purposes of business analytics, record-keeping, contractual obligations or legal purposes, to enforce the USAID Development and Inclusive Scholarship Program Websites Terms and Conditions, or as a result of such information being stored on the USAID Development and Inclusive Scholarship Program systems through routine backup or archival processes.

Please note that the USAID Development and Inclusive Scholarship Program is not responsible for removing your personal data from the lists or systems of any third-party not connected to the USAID Development and Inclusive Scholarship Program who have previously been provided with your data in accordance with this Statement.

Note on International Transfers of Personal Data

The USAID Development and Inclusive Scholarship Program is a global organization and may transfer personal data across national borders to other countries, in compliance with the laws that apply to that data, to perform processing activities such as those described in this Statement. Where required by law, the USAID Development and Inclusive Scholarship Program has put into place appropriate mechanisms to adequately protect personal data that are transferred across borders.

Note to Parents and Children

The USAID Development and Inclusive Scholarship Program considers any person under the age 18 to be a minor, regardless of jurisdiction or domicile. The USAID Development and Inclusive Scholarship Program services are generally not targeted towards minors. However, personal data associated with minors may be processed if they engage with the USAID Development and Inclusive Scholarship Program to apply or participate in the USAID Development and Inclusive Scholarship Program programs.

The USAID Development and Inclusive Scholarship Program processes personal data of minors for the purposes of providing benefits or visas for people who are dependents of people engaging with the USAID Development and Inclusive Scholarship Program as employees or program participants.

Please refer to the “Who are the Data Subjects and What Personal Data is Processed by the USAID Development and Inclusive Scholarship Program” section of this Privacy Statement to better understand which Data Subjects might be minors.

If you are a minor, you may request that the USAID Development and Inclusive Scholarship Program remove any content you have posted to the USAID Development and Inclusive Scholarship Program Websites that can be accessed by another user.

If you are a parent, legal guardian, or caretaker and believe that the USAID Development and Inclusive Scholarship Program may have collected personal data from a minor without your permission and this is not acceptable to you, please submit a request via the Data Subject Request Portal, and the USAID Development and Inclusive Scholarship Program will promptly address the issue.

Personal Data Categories

Please note that these categories may overlap in some cases.

Personal Data Category	Personal Data Category Examples/Description
Identifiers, Online Identifiers, Personally Identifiable Information (PII)	Name, Email Address, Contact Details, Passport Number, Government Issued Identification, Date of Birth, Bank Account Number, Credit Account Number
Protected Classifications, Special Categories of Personal Data, Sensitive Personal Information/Data, Health Data	Gender, Sexual Orientation, Racial/Ethnic Origin, Family Structure data, Health, Criminal Convictions or Offenses, Political, Religious or Philosophical Beliefs, Trade Union Membership, Preferences, Opinions, Intentions, Interests, Bank Account data, Income
Internet or Other Electronic Activity	Internet Browsing/Search History, Cookies, Application/Website Access Location and Interaction, Employee Time and Geolocation Related to use of Internet Website, Application or Physical Access to the USAID Development and Inclusive Scholarship Program Office
Sensory	Photographs, Audio, Electronic, Visual Recordings – usually during program engagement or employment
Professional, Employment, Education related information	Work History, Job Titles, Salary, Evaluations, References, Interviews, Certifications, Education Records, Transcripts, School Attended
Inferences	Any data drawn from the categories referenced above to create a profile about a person reflecting the person’s characteristics, psychological trends, preferences, predispositions, behavior, attitudes, intelligence, abilities, and aptitudes

Who Are the Data Subjects and What Personal Data is Processed by the USAID Development and Inclusive Scholarship Program

Please note that these categories may overlap in some cases.

Data Subject	Data Subject Description	Personal Data Category	Source of the Personal Data
People who Visit the USAID Development and Inclusive Scholarship Program Websites	People, including minors, who access or provide data to or engage in any way with the USAID Development and Inclusive Scholarship Program Websites	· Identifiers, Online Identifiers, PII· Internet or Other Electronic Activity· Sensory	People who visit the USAID Development and Inclusive Scholarship Program Websites
People who Receive Marketing Communications from the USAID Development and Inclusive Scholarship Program	People who provide their data or whose data was collected for the purposes of receiving promotional and marketing materials from the USAID Development and Inclusive Scholarship Program	· Identifiers, Online Identifiers, PII	People who visit the USAID Development and Inclusive Scholarship Program Websites, attend the USAID Development and Inclusive Scholarship Program events, whose publicly available information has been processed and who might be interested in the USAID Development and Inclusive Scholarship Program services, and/or who provide their personal data to the USAID Development and Inclusive Scholarship Program
People who Represent Business Partners	The USAID Development and Inclusive Scholarship Program processes personal data of individuals and representatives of organizations who do business with the USAID Development and Inclusive Scholarship Program such as sponsors, donors, members, vendors, service providers, other partners, and potential partners	· Identifiers, Online Identifiers, PII· Internet or Other Electronic Activity (if accessing the USAID Development and Inclusive Scholarship Program systems, networks, or applications)	People who Represent Business Partners
People who Engage with the USAID Development and Inclusive Scholarship Program Programs	People, including minors, who engage with any program administered by the USAID Development and Inclusive Scholarship Program	Identifiers, Online Identifiers, PII· Protected Classifications, Special Categories of Personal Data, Sensitive Personal Information/Data, Health Data· Sensory· Professional, Employment, Education· Inferences	Refer to: With whom does the USAID Development and Inclusive Scholarship Program receive or share personal data associated with the program lifecycle?
People who are Dependents of People who Engage with the USAID Development and Inclusive Scholarship Program Programs	People, including minors, whose legal guardian, family member or spouse is engaging with the USAID Development and Inclusive Scholarship Program programs	· Identifiers, Online Identifiers, PII· Protected Classifications, Special Categories of Personal Data, Sensitive Personal Information/Data, Health Data	People who are Engaged with the USAID Development and Inclusive Scholarship Program Programs and/or People who are Dependents of People who Engage with the USAID Development and Inclusive Scholarship Program programs

Data Subject Notices

Please refer to the appropriate data subject notice, based on how you are engaging with the USAID Development and Inclusive Scholarship Program, to understand the purposes and types of personal data the USAID Development and Inclusive Scholarship Program processes, how the USAID Development and Inclusive Scholarship Program shares your personal data and your privacy rights.

People Who Visit the USAID Development and Inclusive Scholarship Program Websites

The USAID Development and Inclusive Scholarship Program Websites includes this website and any other websites that the USAID Development and Inclusive Scholarship Program maintains on behalf of program sponsors. Please refer to the USAID Development and Inclusive Scholarship Program Websites Terms and Conditions.

Personal Data and Its Purposes of Processing on the USAID Development and Inclusive Scholarship Program Websites

Website Interaction Logs

The USAID Development and Inclusive Scholarship Program Websites automatically collect certain information and store it in log files. The information may include internet protocol (IP) addresses, the region or general location where your computer or device is accessing the internet, browser type, operating system, and other usage information about the use of the the USAID Development and Inclusive Scholarship Program Websites, including a history of the pages you view. The USAID Development and Inclusive Scholarship Program may use this information to help design the sites to better suit your needs. The USAID Development and Inclusive Scholarship Program may also use your IP address to help diagnose problems with our server and to administer the USAID Development and Inclusive Scholarship Program Websites, analyze trends, track visitor movements, and gather broad demographic information that assists in identifying your preferences.

The USAID Development and Inclusive Scholarship Program has a legitimate interest in understanding how people engage with the USAID Development and Inclusive Scholarship Program Websites. This assists the USAID Development and Inclusive Scholarship Program with providing more relevant content, communicating value to our participants, sponsors, and corporate members, and providing appropriate staffing to meet stakeholder needs.

Cookies

When you visit an the USAID Development and Inclusive Scholarship Program Website, the site may ask your browser to store a small piece of data (text file) called a cookie on your device to remember information about you, such as your login information or user preferences. Cookies are commonly used to recognize your computer in the future.

The USAID Development and Inclusive Scholarship Program may also use cookies to determine the popularity of content and analyze site traffic and trends. Those cookies are set by the USAID Development and Inclusive Scholarship Program and called first-party cookies.

The USAID Development and Inclusive Scholarship Program Websites may also use third-party cookies, which are cookies from a domain different than the domain of the website you are visiting, for advertising and marketing efforts, to deliver and measure the effectiveness of advertising campaigns, and generally understand the online behaviors and interests of people. These third-party entities may use cookies and other technologies to identify the devices used by visitors to the USAID Development and Inclusive Scholarship Program Websites, as well as when they visit other online sites and services.

Cookies may also be set by the following third-party providers on USAIDDISP.com.

Google Analytics: A tier 2 cookie sets when the page is loaded – used to improve web metrics capabilities.

You may see the USAID Development and Inclusive Scholarship Program advertisements on other websites because the USAID Development and Inclusive Scholarship Program uses third-party advertisement services. Through use of such services, the USAID Development and Inclusive Scholarship Program can tailor messaging to people, considering demographic data, the target audience’s inferred interests, and browsing context. Advertisement services use this information to show advertisements that may be tailored to their users’ individual interests. The information these services may collect includes data about your visits to websites that serve the USAID Development and Inclusive Scholarship Program advertisements, such as the pages or advertisements you view and the actions you take on the websites.

How to Control and Delete Cookies

Consent Tool

The USAID Development and Inclusive Scholarship Program has constructed the that describes the cookies used on this website and provides information on how users can accept or reject them. Please refer to the cookie policy of any other the USAID Development and Inclusive Scholarship Program Website you are visiting for more information specific to that website.

Using Your Browser

Many of the cookies used on the USAID Development and Inclusive Scholarship Program Websites can be enabled or disabled via the consent tool or by disabling the cookies through your browser. To disable cookies through your browser, follow the instructions located within browser menus. Please note that disabling a cookie or category of cookies does not delete the cookie from your browser unless manually completed through your browser function.

Usage of a cookie is in no way linked to any personally identifiable information. You can remove or block cookies by changing the settings of your browser. For Opt-out instructions relating to cookies, please visit: http://www.usa.gov/optout_instructions.shtml.

Other Personal Data Processed

You may visit the USAID Development and Inclusive Scholarship Program Websites without being required to provide your name, email address or other personal data. Some features of the USAID Development and Inclusive Scholarship Program Websites may include features or services that permit you to enter personal data.

When you communicate your personal data to the USAID Development and Inclusive Scholarship Program through the USAID Development and Inclusive Scholarship Program Websites, the USAID Development and Inclusive Scholarship Program will inform you at each collection point what data is required and the purpose of its collection. You can choose not to enter some or all personal data, but if you do so, the USAID Development and Inclusive Scholarship Program may not be able to adequately respond to your inquiry, communicate further with you and/or provide requested services.

Depending on why and how you communicate with the USAID Development and Inclusive Scholarship Program via the USAID Development and Inclusive Scholarship Program Websites, the USAID Development and Inclusive Scholarship Program will use your personal data in the following way(s):

• To answer your questions and/or provide requested information if you inquire about the USAID Development and Inclusive Scholarship Program programs or services,
• To advise when the USAID Development and Inclusive Scholarship Program needs your personal data to execute an agreement with you or your organization or to comply with a legal obligation or if you inquire how your organization could support or work with the USAID Development and Inclusive Scholarship Program,
• To respond to your inquiry if you are a member of the public with questions about the USAID Development and Inclusive Scholarship Program employment and/or general inquiries,
• To verify your identity, organization and/or role if the USAID Development and Inclusive Scholarship Program is not yet familiar with you or your organization, or
• To share information about our programs, services, news, and events if you opt-in to receive marketing communications. When you share your contact details for this reason, you will have consented that the USAID Development and Inclusive Scholarship Program may contact you for these purposes.

Note on Public Forums

People who visit the USAID Development and Inclusive Scholarship Program Websites are solely responsible for the content they post online in public forums. Public forums may include, but are not limited to, social media applications, chat rooms, bulletin boards, blogs or other publicly accessible forums that may be viewed and used by anyone with available access. Please be aware that when you voluntarily disclose and transmit personal data within a public forum, your personal data may be collected and used by others. The USAID Development and Inclusive Scholarship Program cannot control such uses of your personal data and by using such services, you assume the risk that whatever personal data you provide may be viewed and used by third parties.

You may withdraw your consent for the USAID Development and Inclusive Scholarship Program to use your personal data on Public Forums administered by the USAID Development and Inclusive Scholarship Program by amending or deleting your comment or by submitting a request via the Data Subject Request Portal. If you withdraw your consent, it will not change how the USAID Development and Inclusive Scholarship Program processed your personal data before you withdrew consent, but the comment will not be displayed in the future.

With whom does the USAID Development and Inclusive Scholarship Program share your personal data?

The USAID Development and Inclusive Scholarship Program may share your personal data with:

• data controllers related to specific program websites which are sponsored by the controller;
• the USAID Development and Inclusive Scholarship Program offices and affiliates,
• the USAID Development and Inclusive Scholarship Program service providers and other third parties that make the USAID Development and Inclusive Scholarship Program Websites available, enhance its functionality or otherwise provide services to the USAID Development and Inclusive Scholarship Program or its service providers,
• any other person or entity that the USAID Development and Inclusive Scholarship Program mentions when you provide your personal data, or
• any other person or entity necessary for protecting the rights or safety of the USAID Development and Inclusive Scholarship Program or others.

The USAID Development and Inclusive Scholarship Program will not share or otherwise distribute your personal data to others in ways different from what is disclosed in this Statement. The USAID Development and Inclusive Scholarship Program will not sell, market, or rent your personal data unless the USAID Development and Inclusive Scholarship Program has received your specific consent. Except as otherwise expressly stated in this Statement, the USAID Development and Inclusive Scholarship Program will release personal data to another person or company only with your consent or if required or permitted by law. If your personal data is disclosed to any other recipients than are stated in this Statement, the USAID Development and Inclusive Scholarship Program will inform you at the time your personal data is collected and will obtain your consent.

People Who Receive Marketing Communications from the USAID Development and Inclusive Scholarship Program

When you opt-in to receive marketing communications from us, you are granting consent for your personal data to be used to contact you by email, direct mail and/or phone to deliver personalized the USAID Development and Inclusive Scholarship Program Website experiences and to share information about relevant products, services, best practice information, industry news and events, funding needs, and/or send surveys or other information about products or services developed or provided by us or our business partners.

The USAID Development and Inclusive Scholarship Program will not give your personal data to another party to promote products or services directly to you without your specific consent.

If you opted-in to receive marketing emails, and you later decide you do not want to receive this correspondence from us, simply click the “Unsubscribe” link provided in that email message or reach out directly to the email sender and request that no more communications be sent to you.

Withdrawing your consent will not affect the USAID Development and Inclusive Scholarship Program’s use of the personal data prior to your withdrawal, but it signifies that the USAID Development and Inclusive Scholarship Program will not contact you in the future. There may be a brief delay between when you submit your request to “opt-out” and when it is processed and reflected in the USAID Development and Inclusive Scholarship Program systems, so you may continue to receive certain communications from the USAID Development and Inclusive Scholarship Program for a limited time after you unsubscribe. The USAID Development and Inclusive Scholarship Program apologizes for any inconvenience and appreciates your patience.

Please note that the USAID Development and Inclusive Scholarship Program may continue sending non-marketing emails related to any account you have, any application you have submitted, or any transaction or contractual agreement you have with the USAID Development and Inclusive Scholarship Program.

Except for personal data submitted as part of an application, purchase or donation, any communication or material you transmit to us by email or otherwise, including any data, questions, comments, suggestions, or the like, is, and will be treated as, non-confidential.

If you are not satisfied with the “Opt-Out” options, please submit a request via the Data Subject Request Portal, and the USAID Development and Inclusive Scholarship Program will promptly address the issue.

People who Represent Business Partners (Individuals & Representatives of Organizations)

The USAID Development and Inclusive Scholarship Program values its business relationships and processes personal data of Business Partners for contractual reasons. If any the USAID Development and Inclusive Scholarship Program business partner feels that this is not reflected in our business practices, please submit a request via the Data Subject Request Portal, and the USAID Development and Inclusive Scholarship Program will promptly address the issue.

The USAID Development and Inclusive Scholarship Program will not sell, market, or rent your personal data unless your specific consent is received. The USAID Development and Inclusive Scholarship Program will not send you mailings on behalf of other organizations unless requested.

The USAID Development and Inclusive Scholarship Program may collect professional contact details, payment information, billing address and other information necessary to process a gift, event registration, send payment or receive payment. The USAID Development and Inclusive Scholarship Program may share reports about progress, activities, and other program-related information.

The USAID Development and Inclusive Scholarship Program may use your data to comply with the law or in the good faith belief that such action is necessary to conform to the requirements of law or comply with legal process served.

If you access the USAID Development and Inclusive Scholarship Program devices, systems, and networks throughout the business relationship with the USAID Development and Inclusive Scholarship Program, the USAID Development and Inclusive Scholarship Program Acceptable Use Policy applies to you. The USAID Development and Inclusive Scholarship Program systems users should have no expectation of privacy on the USAID Development and Inclusive Scholarship Program-managed devices, systems, and networks. Non-business use of the USAID Development and Inclusive Scholarship Program assets is strongly discouraged to maximize data protection by separating business data from personal data that is not needed to carry out the business relationship.

People Who Engage with the USAID Development and Inclusive Scholarship Program Programs

The USAID Development and Inclusive Scholarship Program is contracted by sponsoring organizations, acting as data controllers, to carry out the administration of programs. The data controller funds and sets the high-level directive, goals, and purpose of the program. The USAID Development and Inclusive Scholarship Program manages some or all administrative operations of the program under the general direction of the data controller, acting as the data processor. The data controller may also carry out its own data processing.

The USAID Development and Inclusive Scholarship Program also sponsors its own initiatives and is the data controller for these USAID Development and Inclusive Scholarship Program sponsored programs.

People, including minors, who engage with the USAID Development and Inclusive Scholarship Program programs are classified as one of the following Data Subject Types due to different data retention requirements according to the level of program engagement:

• Program Applicants with an Unsubmitted Application
• Program Applicants with Submitted Application but Not Selected to a Program
• Program Participants and Alumni

Except for background checks, the USAID Development and Inclusive Scholarship Program does not use automated means when participating in application selection or to make any other decisions that may have a legal or other significant effect on you. All selection decisions require substantive human input.

If you have questions or concerns, please use our Data Subject Request Portal.

What are the purposes for processing personal data associated with the lifecycle of a program?

The USAID Development and Inclusive Scholarship Program will only process personal data when it is necessary and required for the purposes listed or if you choose to provide it to us voluntarily.

Please note that the most common scenarios for the USAID Development and Inclusive Scholarship Program processing special categories of personal data are when medical data is collected in order to review your medical history to determine eligibility to participate in a program; your criminal history when the USAID Development and Inclusive Scholarship Program is required to run a background check; and information concerning minors, if you are bringing dependents with you and we are required to process their data for visa sponsorship or other purposes. In most cases the USAID Development and Inclusive Scholarship Program only processes other types of sensitive information if you voluntarily provide it, such as referring to religious or political views in an application essay.

Process	Process Description
Alumni Management	Managing data of participants whose programs have ended, including the production of statistical reports, alumni correspondence and organizing alumni events
Application/Selection	Collecting and reviewing applications for the purpose of selecting potential program participants and/or notification of their selection for a program. Please note that the USAID Development and Inclusive Scholarship Program programs do not use automatic data processing for this process
Background Check	Automated screening of government watch lists and background information for regulatory compliance purposes
Emergency Management	Assisting, corresponding, and handling emergencies during program participation
Event Management	Planning and/or executing events including registration, scheduling of participants, or any other event-related activities for purposes including program enrichment or external engagements by the USAID Development and Inclusive Scholarship Program
Financial Verification	Verifying availability of funds or income to cover program-related costs/expenses, financial need, or other financial requirements of a program
Insurance/Health Benefit Enrollment and or Management	Enrolling a participant in a health benefit plan to ensure coverage for medical issues or emergencies while on program
Medical Review	Reviewing medical data for the purpose of determining visa eligibility, identifying any issues that could affect participation in a program or activity, or would require additional accommodations to be arranged
Participant Agreements	Drafting, sending, or receiving an agreement document such as Terms of Agreement, Terms of Appointment, Program Contracts, or any other type of agreement document with program participants
Participant Advising and Progress Management	Collecting and analyzing any academic, employment or other data to ensure a participant is meeting the requirements of a program or on track for successful completion of an award
Payment Processing	Processing payment transactions to or from participants, vendors or other payees using a bank transfer such as ACH, EFT, wire payments, checks or other methods
Program Evaluation	Reporting, exporting, or compiling of data for the purposes of understanding or evaluating the state of the program/participants, impact, or any other legitimate interest related to administering the program
Program Promotion and Outreach	Promoting the USAID Development and Inclusive Scholarship Program and/or the USAID Development and Inclusive Scholarship Program programs, including soliciting applications to programs or email marketing
Program Reporting	Producing and sharing reports about progress, activities, and other program-related information
Record Creation/Management	Creating and maintaining a record in the USAID Development and Inclusive Scholarship Program’s systems, electronic or otherwise, to administer the USAID Development and Inclusive Scholarship Program programs
Social Media Management	Engaging with people via social media
Taxes	If applicable, withhold taxes and issue tax forms to participants
Travel Management	Planning or booking of domestic or international travel by the USAID Development and Inclusive Scholarship Program or vendors on behalf of the USAID Development and Inclusive Scholarship Program
Visa Sponsorship	Creating, monitoring and/or maintaining a SEVIS/Visa Sponsorship record

With whom does the USAID Development and Inclusive Scholarship Program receive or share personal data associated with the program lifecycle?

The USAID Development and Inclusive Scholarship Program may send your personal data to or receive it from third parties to carry out the processes listed above. These third parties may include:

• Academic credential evaluation companies
• Educational testing services
• Academic and research institutions
• Employers
• Insurance and health providers
• Program and award sponsors
• Commissions and posts
• External interview panelists and award selection committees
• Travel management companies
• Background check and watchlist providers
• Translation services
• Governmental agencies

Additional third parties may include legal counsel representing the USAID Development and Inclusive Scholarship Program, courts, tribunals, regulators, government authorities and law enforcement officials if required by law or for the USAID Development and Inclusive Scholarship Program’s legitimate interest in compliance with applicable laws/regulations.

How does the USAID Development and Inclusive Scholarship Program respond to requests for deletion of program lifecycle personal data?

Data Subject Type	Data Retention Comments	Response to Request for Deletion
Program Applicants with an Unsubmitted Application	Personal data and associated data are deleted
Program Applicants with Submitted Application but Not Selected to a Program	The duration of processing is determined by the sponsor and follows the U.S. government guidelines on data retention	Personal data are anonymized Demographic information is retained for analytics and/or research purposes the USAID Development and Inclusive Scholarship Program will retain and use anonymized data only in that format and will not attempt to re-identify Data Subjects associated with anonymized data
Participants and Alumni	The duration of processing is determined by the sponsor and follows the U.S. government guidelines on data retention. Additionally, the USAID Development and Inclusive Scholarship Program must retain all records related to the Inbound participants’ exchange visitor program for at least three years per U.S. Federal regulations	Retain according to retention period

People who are Dependents of People who Engage with the USAID Development and Inclusive Scholarship Program Programs

The USAID Development and Inclusive Scholarship Program processes personal data of Data Subjects, which includes minors in some cases, described by this category, related to background check, visa sponsorship and to provide health insurance benefits.

Relevant information is shared with government agencies for background check and visa sponsorship-related matters and health insurance companies for the purpose of administering benefits.

Data Subject Rights

What are Your Data Subject Rights

Data Subject Right	You have the right to:
Access	access personal data that the USAID Development and Inclusive Scholarship Program processes about you and obtain information about how the USAID Development and Inclusive Scholarship Program processes it
Erasure	ask the USAID Development and Inclusive Scholarship Program to erase personal data where you have withdrawn your consent or where there is no other reason for the USAID Development and Inclusive Scholarship Program to process your personal data
Object to Processing	object to the USAID Development and Inclusive Scholarship Program processing your personal data
Portability	request that the USAID Development and Inclusive Scholarship Program provide a copy of your personal data to you
Rectification	correct personal data that the USAID Development and Inclusive Scholarship Program processes about you
Restrict Processing	request that the USAID Development and Inclusive Scholarship Program limit processing of your personal data
Withdraw Consent	withdraw consent you have previously given to the USAID Development and Inclusive Scholarship Program to process your personal data

If fulfilling your request would reveal personal data about another person, or if you ask the USAID Development and Inclusive Scholarship Program to delete information that the USAID Development and Inclusive Scholarship Program is required by law to maintain, the USAID Development and Inclusive Scholarship Program may not be able to fulfill your request. The USAID Development and Inclusive Scholarship Program may retain a record of the existence of a professional relationship with you, to the extent that and for so long as it is legally required. For example, the USAID Development and Inclusive Scholarship Program will retain a record of your personal data erasure request.

Please note that restrictions you impose on the use, disclosure or processing of your personal data may result in losing eligibility for certain services where processing that personal data is needed for your participation.

How to Exercise Your Data Subject Rights

Please submit your request using the USAID Development and Inclusive Scholarship Program’s Data Subject Request Portal. Once you have confirmed your email address, the USAID Development and Inclusive Scholarship Program will verify your identity and then process your request as soon as possible.

How the USAID Development and Inclusive Scholarship Program Processes Data Subject Requests

After you submit your Data Subject Request, you will receive an email to the email address provided asking you to confirm your email address. If your email is not confirmed, the USAID Development and Inclusive Scholarship Program will not process your Data Subject Request.

Once the email address is confirmed, the USAID Development and Inclusive Scholarship Program will route the request to the appropriate team to perform Identity Verification and confirm that the USAID Development and Inclusive Scholarship Program is processing your personal data.

The USAID Development and Inclusive Scholarship Program will then address your request appropriately. You will receive all notifications and communication through the Data Subject Request Portal.

Contact Us

The USAID Development and Inclusive Scholarship Program Data Protection Officer/Grievance Officer
Privacy@usaiddisp.com